Facility Maintenance & Office Upkeep

Purpose

Standards for maintaining the Spartan office, shop, and warehouse facilities in a clean, safe, and professional condition.

Ongoing — daily, weekly, and monthly maintenance tasks for the facility.

Common areas (break room, restrooms, lobby) are cleaned and stocked.

Shop/warehouse walkthrough — no trip hazards, tools stored properly, aisles clear.

Trash emptied from all areas.

Front entrance and customer-facing areas are presentable.

HVAC system operating (report issues immediately — we're a plumbing company, the office needs to work).

Deep clean of break room and restrooms.

Inventory of office supplies — restock as needed.

Shop organization — tools returned to proper locations, materials organized.

Check fire extinguishers and first aid kit — report expired or missing items.

Parking lot inspection — debris, potholes, signage.

Full facility walkthrough by office manager — document any issues.

HVAC filter check (replace or schedule service if needed).

Pest control (if contracted, verify service was performed).

Review security camera system — all cameras operational.

Safety equipment inspection (eye wash, first aid, fire extinguishers).

Any facility issue should be reported to the office manager immediately.

For safety hazards (water leak, electrical issue, structural concern), address immediately.

For maintenance items, add to the facility maintenance log.

Contract work (HVAC, electrical, cleaning services) is coordinated by the office manager.

The office and shop are Spartan's home base. A clean, organized facility reflects professionalism.
Safety hazards in the facility are treated with the same urgency as job-site hazards.
If a customer visits the office, it should look professional and welcoming.
Shared spaces are everyone's responsibility, not just the office team's.