Purpose
Office procedures for applying for and managing plumbing permits required by local jurisdictions.
When to Use
Any job that requires a permit — water heater replacements, repiping, sewer work, gas line modifications, and new installations in most jurisdictions.
Procedure
Determining Permit Requirements
Check the job scope against local code requirements. Most municipalities in the Dayton area require permits for:
- Water heater replacements (tank and tankless)
- Whole-house and partial repiping
- Sewer line repair and replacement
- Gas line installation or modification
- New fixture rough-in (not just replacement)
- Backflow preventer installation
When in doubt, call the local building department to confirm.
Permit requirements vary by jurisdiction — Montgomery County, Greene County, and surrounding cities each have their own rules.Application Process
Identify the correct jurisdiction for the service address.
Complete the permit application — most jurisdictions accept online applications.
Required information: property address, owner name, scope of work, licensed plumber information, estimated cost.
Pay the permit fee — varies by jurisdiction and job type. Include this cost in the customer's estimate.
Submit the application and record the permit number in ServiceTitan on the job record.
If a jurisdiction requires plans or drawings, coordinate with the install team.Scheduling Inspections
Once work is complete, call the jurisdiction to schedule the inspection.
Schedule within 24-48 hours of job completion when possible.
Coordinate with the customer on inspection timing — someone may need to be home.
Prepare the job site for inspection: work area accessible, clean, and all components visible.
The licensed plumber must be available by phone during the inspection if the inspector has questions.After Inspection
If passed: Record the pass in ServiceTitan. Provide documentation to the customer.
If failed: Note the deficiencies, schedule the correction work, and re-inspect.
Close the permit after passing inspection. Open permits create problems.Important Notes
- Working without a required permit is a code violation and exposes Spartan to liability.
- Permit costs must be included in the customer's estimate — never absorb them.
- Track open permits and ensure they're closed. Jurisdictions can issue fines for unclosed permits.
- The permit is Spartan's responsibility, not the customer's. We manage the entire process.
Related SOPs
- Inspection Preparation & Scheduling — install team prep
- Permit Application & Requirements — install perspective
- Estimate Creation & Approval — including permits in estimates
