Daily Vehicle Inspection Checklist

Purpose

Ensure every Spartan Plumbing vehicle is safe and road-ready before each shift. Daily inspection is required for every technician operating a company vehicle.

When to Use

• Every morning before your first drive of the day
• After any vehicle incident, even minor
• When picking up a different or shared vehicle

Daily Inspection Checklist

Exterior Walk-Around

Tires — check for proper inflation, tread wear, damage, and lug nuts tight

Lights — headlights, taillights, brake lights, turn signals all working

Mirrors — side mirrors and rearview intact and properly adjusted

Body — check for new dents, scratches, or damage since last shift (document any found)

Windshield — no new cracks or chips that obstruct visibility

License plate — visible and current registration sticker

Under the Hood

Oil level — check dipstick, top off if needed

Coolant level — check reservoir

Windshield washer fluid — fill if low

Belts and hoses — visual check for cracks or wear

Interior

Horn — working

Seatbelt — functioning and not frayed

Dash warning lights — note any warning lights and report

Wipers — working, blades in good condition

Defroster — working (critical in Ohio winters)

Phone charger — working and accessible

Safety Equipment

Fire extinguisher — present, charged, and accessible

First aid kit — stocked

PPE — safety glasses, gloves, knee pads present

Cones or triangles — for roadside emergencies

Emergency supplies — flashlight, blanket, water (seasonal)

GeoTab

Confirm GeoTab unit is functioning (check dashboard indicator)

GeoTab tracks location, speed, idle time, and harsh driving events

Do not tamper with or disconnect the GeoTab unit

Reporting Issues

Minor issues (low fluid, burned-out bulb): report via Slack and continue your shift

Safety issues (bad brakes, tire damage, warning lights): do NOT drive — report immediately to the office

All new body damage must be reported the day it is discovered with photos

Vehicle maintenance needs go through the office — do not take the truck to a shop on your own

Important Notes

• This inspection takes 5-10 minutes and prevents breakdowns and safety incidents
• Company vehicles are a reflection of Spartan Plumbing — keep them clean inside and out
• Daily Uniform Fit and Vehicle Check includes both your appearance and your truck readiness
• Mileage and fuel should be logged per company fleet policy
• Enterprise gas cards are used for fueling — PIN is the last four digits of your phone number

Related SOPs

• Vehicle & Fleet Policy — full vehicle use policy
• Vehicle Accident Procedures — what to do if an accident occurs
• Vehicle Maintenance & Reporting — scheduled maintenance and issue reporting