PTO & Time-Off Requests

Policy Statement

Spartan Plumbing provides paid time off (PTO) for eligible employees. All time-off requests must be submitted through Paylocity and approved by your supervisor in advance.

Who This Applies To

All full-time Spartan Plumbing employees.

PTO Accrual

• PTO accrues per pay period based on your length of service and position
• Check your current PTO balance in Paylocity at any time
• PTO accrual rates are outlined in your offer letter and employee handbook

Requesting Time Off

Submit your request through Paylocity as far in advance as possible — minimum 2 weeks notice for planned time off

Your supervisor reviews and approves or denies based on staffing needs

Requests are handled first-come, first-served — popular dates (holidays, summer) fill up fast

Emergency time off (illness, family emergency) should be communicated to your supervisor directly as soon as possible

Blackout Periods

• The company may designate blackout periods during peak seasons where PTO is limited or restricted
• Blackout periods will be communicated in advance via Slack and team meetings

PTO and Pay

• PTO is paid at your regular hourly rate
• Unused PTO at year-end is handled per company policy (check your handbook for rollover or payout rules)
• PTO taken without approval will be treated as an unexcused absence

Important Notes

• Plan ahead — late requests during busy periods may be denied due to staffing
• If you are on-call and need to request time off, ensure coverage is arranged with your supervisor
• Vacation days do not affect commission payout timing — commissions are paid when the job is fully collected
• PTO management and requests are handled through Paylocity — contact the office if you need help accessing your account

Related SOPs

• Attendance & Punctuality — attendance expectations and call-off procedures
• Leave of Absence Policies — FMLA and extended leave
• Payroll & Direct Deposit Setup — Paylocity access and pay information