Tool & Equipment Issue Process

Purpose

Define the process for issuing tools, equipment, and vehicle assignments to new Spartan Plumbing employees.

When to Use

• First week of employment for all field employees
• When a technician needs replacement tools or additional equipment
• When a vehicle assignment changes

Tool Issue Process

Day 1 — Basic Issue

Report to the shop as directed by your supervisor

You will receive your initial tool kit based on your role (service tech, install tech, apprentice)

A Must Have Tool List defines the standard loadout for your position

Sign the tool acknowledgment form — you are responsible for company-issued tools

Organize your tools in your assigned truck following the standard truck layout

Company-Provided vs. Personal Tools

• Spartan provides standard tools required for the job at no cost
• Specialty tools and shared equipment (camera, jetter, press tool) are checked out from the shop
• Personal tools may be used but must meet safety standards — Spartan is not responsible for damage to personal tools
• If a company tool breaks or wears out, request a replacement through the office

Vehicle Assignment

New field employees are assigned a vehicle during their first week

Complete a Daily Vehicle Inspection with your supervisor on Day 1

Familiarize yourself with the truck layout, shelving, and inventory

Your truck is stocked with standard parts and materials — if anything is missing, report it

The Enterprise gas card is already in the vehicle — your PIN is the last four digits of your phone number

GeoTab is pre-installed — do not tamper with it

Equipment Return

• If you leave Spartan Plumbing, all company-issued tools, equipment, uniforms, and the vehicle must be returned
• Missing tools will be deducted from final pay per the tool acknowledgment form
• Return everything clean and in working condition

Important Notes

• Take care of your tools — they are your livelihood. A well-maintained toolkit makes you more efficient
• If a specialty tool (camera, jetter, press) is not available when you need it, coordinate with dispatch — do not take another tech's equipment without asking
• Report broken, lost, or stolen tools to the office immediately
• Restocking truck inventory is handled through Tradeshift orders coordinated with the office

Related SOPs

• Daily Vehicle Inspection Checklist — includes tool and equipment check
• Must Have Tool List — standard loadout by position
• Vehicle & Fleet Policy — vehicle use rules